Coach Bus Prices: How Much Does a Richardson Coach Bus Rental Cost?

On average, a coach bus rental in Richardson costs between $170 and $500+ per hour. If you need the bus for a full day (typically 10–12 hours), expect to pay $1,800 to $3,800+ per day. For multi-day trips, we charge by the day plus mileage, so a three-day charter to Houston or San Antonio might cost $5,400 to $11,400 total. These prices include your driver, fuel, insurance, and all standard amenities like WiFi, power outlets, reclining seats, restrooms, and luggage bays. Optional upgrades such as onboard catering, PA systems, or custom wraps will increase your quote. If you’re planning a long-distance trip out of state, call us for a custom package deal—we regularly send buses to Oklahoma, Louisiana, Arkansas, and beyond.

Minibuses (20 to 35 passengers) are more affordable at $125–$250 per hour or $1,200–$2,300 per day. Sprinter vans (10 to 15 passengers) start at $100–$175 per hour or $950–$1,600 per day. School bus rentals (up to 47 passengers) are the cheapest option at $150–$250 per hour or $1,600–$2,400 per day, but they lack A/C and other features found on coaches. Party buses (15 to 40 passengers) range from $200–$450 per hour depending on size and amenities like LED lights, sound systems, and dance poles.

There are a lot of factors that go into determining the final price of your Richardson bus rental. Here are some of the most important ones:

• Type of Bus: Full-size coach buses (40–56 passengers) are the most expensive option because they offer the most space, comfort, and amenities. Minibuses (18–35 passengers) and sprinter vans (10–15 passengers) are more affordable but have fewer features. Party buses (15–40 passengers) fall somewhere in between, depending on size and luxury level. School buses (up to 47 passengers) are the cheapest but lack A/C and other modern comforts.
• Trip Duration: We offer hourly, daily, and multi-day packages to suit any itinerary. Local trips within Richardson or Dallas County are usually billed by the hour with a 4- or 5-hour minimum. Longer journeys to Austin, Houston, or out-of-state destinations are priced by the day or by total mileage. The more hours or days you book, the lower your average rate will be.
• Distance Traveled: Mileage is a major factor for any charter bus company. Trips that cover more ground require more fuel, maintenance, and driver labor. For example, a round-trip from Richardson to AT&T Stadium in Arlington (about 50 miles each way) will cost less than a weekend excursion to the San Antonio River Walk (over 600 miles round-trip). Be sure to provide exact pick-up and drop-off addresses when requesting a quote.
• Time of Year: Charter bus demand in North Texas peaks during the spring (March–May) and fall (September–November) when schools are in session, wedding season is underway, and the weather is ideal for outdoor events. Summer months see increased traffic due to family vacations, youth camps, and music festivals like Richardson’s Wildflower! Arts & Music Festival. Winter is generally slower except for holiday parties and New Year’s Eve celebrations. You’ll get the best rates by booking at least 3–6 months in advance, especially if your dates overlap with major events like the State Fair of Texas or college football bowl games.
• Day of the Week: Weekend rentals (Friday–Sunday) are more expensive than weekday rentals (Monday–Thursday) because that’s when most people are traveling. If you have flexibility in your schedule, consider moving your event to a Tuesday or Wednesday to save money.
• Pick-Up and Drop-Off Locations: Buses based in Richardson or Dallas County are cheaper than those coming from other cities like Plano, Garland, or Fort Worth. If your itinerary requires deadheading (traveling without passengers) to reach remote areas such as Collin County or Denton County, you’ll be charged for that extra time and mileage. Multiple pick-ups or drop-offs across different neighborhoods may also increase your quote due to added complexity and scheduling challenges.
• Onboard Amenities: All our coach buses come standard with reclining seats, climate control, restrooms, WiFi, power outlets, and TV monitors. However, premium features like leather upholstery, hardwood floors, PA systems, or custom branding will add to your cost. ADA-accessible buses with wheelchair lifts are available at no extra charge but must be requested in advance.
• Tolls, Parking, and Permits: Any tolls incurred on roads like the President George Bush Turnpike, Dallas North Tollway, or LBJ Express will be passed through to the customer. Parking fees at venues such as Cotton Bowl Stadium, American Airlines Center, or Globe Life Field are not included in the base rate. Certain attractions like Six Flags Over Texas or the Perot Museum of Nature and Science may require special permits for oversized vehicles—these costs vary by location.
• Driver Gratuity: While not mandatory, it’s customary to tip your driver 10–20% of the total fare for excellent service. This can be paid in cash at the end of the trip or added to your invoice upon request.
• Last-Minute Bookings: Need a bus in less than 72 hours? Expect to pay a premium for short notice, especially during peak season or major events like the Richardson Christmas Parade or Dallas Mavericks playoff games. We can accommodate same-day requests if we have availability, but advance reservations always get the best rates.